Page 10 of 27
\nASSESSMENT ITEM 2: REPORT & PRESENTATION
\nAligned subject learning
\noutcomes
\n\u2022 analyse and appraise key concepts, processes and procedures of project
\nmanagement;
\n\u2022 Identify and use key performance metrics for project success
\nGroup or individual Individual
\nWeighting and due date 20% – 24 April 2023 – by 23:55 via subject site assessment drop box
\nASSESSMENT ITEM 2: DESCRIPTION
\nAssessment Item 2 is an individual written and oral assignment. Using the brief case study provided below,
\nidentify and explain the challenges happened in the view of project management. We expect 4-5
\nchallenges to be identified and discussed. Challenges could include\u2014 budget, scope, project evaluation
\nprocess, end user requirements, possible specific challenges faced by the project team. Students will write
\na 2-page, double-spaced white paper on this problem and solution. Students will then give a 10-minute
\noral summary of this problem and their suggested solution to the class.
\nCASE STUDY- IT project budgets fall off the rails
\nDubbed \u201cMaking It Work For You\u201d, the $425 million project was meant to transform the information
\ntechnology systems for the state’s transport agencies.
\nBut internal documents released under freedom of information laws show the major IT project for
\nTransport for NSW has completed only a third of its end-user goals despite spending $348 million since it
\nbegan almost five years ago.
\nA report from a consulting firm hired by Transport for NSW found last month (February 2018) that the IT
\nservice delivery team established in 2011 is facing substantial challenges including a lack of funds to
\ndeliver the capabilities to successfully function as a systems integrator.
\nA final report by Third Horizon marked \u201cconfidential\u201d and \u201csensitive\u201d, paints a worrying picture of the
\nstate of IT systems at Transport for NSW and the agencies which fall under its control such as Sydney
\nTrains, bus operator State Transit and Roads and Maritime Services.
\nFinancial benefits from centralising IT functions \u201care not being fully realised\u201d, the service delivery
\nperformance appeared to be \u201cworsening\u201d and its credibility was declining. In a broad swipe, the report
\nsaid the IT service delivery \u201cdoes not appear to be meeting the service requirements\u201d of the transport
\nagencies, resulting in \u201csignificant broader impacts\u201d.
\nApart from factors such as \u201ctechnical complexity\u201d, it raised concerns about \u201cgovernance issues\u201d and took
\na shot at the \u201cmindsets and behaviours\u201d of those in the IT team that \u201chinder improvement\u201d, warning that
\n\u201cmajor interventions\u201d were needed to fix the situation.
\nAnd with the \u201cMaking It Work For You\u201d project now scheduled to put in place \u201csignificant technical
\nchange\u201d, the report dated February 19 this year (2018) warned of \u201clarge end-user impacts in the next four
\nmonths\u201d.
\nPage 11 of 27
\nGreens transport spokeswoman, Mehreen Faruqi, who obtained the report by using freedom of
\ninformation laws, said the government needed to reveal whether the IT project would ever be completed
\nand how much more public money would be wasted.
\n\u201cThis government has boasted about going digital but a project that was supposed to deliver the most
\nbasic technology upgrade to one of its largest agencies has completely fallen through,\u201d she said.
\n\u201cUltimately, taxpayers bear the cost of their inability to deliver projects to budget and on time.\u201d
\nTransport for NSW said in a statement that the IT project remained within the approved funding envelope
\nand was \u201cdelivering against\u201d a revised scope put in place in March 2017, which would be completed later
\nthis year.
\nThe Third Horizon report does not mention the revised scope last year but has made a series of
\nrecommendations, including the need for \u201cstronger leadership\u201d and changes to the IT team’s \u201cstructure
\nand capacity\u201d.
\nASSESSMENT ITEM 2 – Paper Writing sheet or Rubric – grade miners score: refer to Appendix – Top Uni Researchers Bridge Essays UK Writings Help For Your Assignments 1
\nASSESSMENT ITEM 3: PROJECT MANAGEMENT BUSINESS PLAN
\nAligned subject learning
\noutcomes
\n\u2022 conceptually map and implement a project scope through the application
\nof relevant project management tools to meet the needs of stakeholders;
\n\u2022 adapt and implement key performance metrics for project success
\nGroup or individual Group assessment item
\nWeighting and due date 40% – 01 May by 23:55 via subject site assessment drop box
\nASSESSMENT ITEM 3: DESCRIPTION
\nIn this group assessment you are expected to demonstrate your understanding of the following key areas:
\n1. Project Charter
\n2. Ability to perform a literature review\/research
\n3. Detailed WBS
\n4. Project schedule development
\n5. Time control processes
\n6. Budgeting and cost baseline etc.
\nIn addition to covering the learning outcomes, you are expected to demonstrate your leadership and
\neffective teamwork skills and to provide self-assessment and peer review.
\nAt first phase, you need to develop a draft project plan in your pre-assignment. In pre-assignment you
\nwould need to cover the following:
\n1. Project Charter Superior Paper Help – Outline
\n\u2022 Create an outline of the Project Charter for the project case by focusing about the project, project
\ndeliverables, project cost, project time, and project roles and responsibilities.
\n2. Scope<\/p>\n
Statement
\n\u2022 Develop a detailed scope statement that clearly defines the boundaries of the project, project objectives, deliverables, and the key stakeholders involved.<\/p>\n
Work Breakdown Structure (WBS)
\n\u2022 Develop a WBS for the project that shows the project work packages, activities, and tasks required to complete the project deliverables.
\nProject Schedule
\n\u2022 Develop a project schedule that shows the sequence of project activities, their duration, and dependencies between activities.
\nBudget and Cost Baseline
\n\u2022 Develop a budget and cost baseline for the project, including all project costs such as personnel, equipment, materials, and overheads.
\nIn the second phase, you will work collaboratively with your group to integrate and refine the individual project plans into a comprehensive project management business plan. This will require effective communication, negotiation, and leadership skills to ensure that all team members are aligned and committed to the project objectives and deliverables.<\/p>\n
The final project management business plan should include the following components:<\/p>\n
Executive – Summary
\nProject Charter
\nScope Statement
\nWork Breakdown Structure (WBS)
\nProject Schedule
\nBudget and Cost Baseline
\nRisk Management Plan
\nQuality Management Plan
\nCommunication Management Plan
\nProject Monitoring and Control Processes
\nProject Closure Plan
\nEach team member will be required to submit a self-assessment report that outlines their contribution to the group project, and a peer review report that evaluates the contribution of other team members.<\/p>\n
++++++
\nChallenges in project management-case study. Include Challenges and solutions<\/p>\n
Based on the case study provided, there are several challenges in project management that can be identified. These include:<\/p>\n
Budget: The project has spent $348 million since it began almost five years ago, but has only completed a third of its end-user goals. This suggests that there may have been issues with the budget allocation and management of the project.
\nSolution: To address this challenge, the project team should have put in place a proper budget management plan that outlines the budget allocated for each task and closely monitors expenses to ensure that they do not exceed the budget.<\/p>\n
Scope: The project’s end-user goals have not been met, indicating that there may have been issues with defining and managing the project scope.
\nSolution: To overcome this challenge, the project team should ensure that they have a clear understanding of the project scope and objectives. They should also develop a scope management plan that outlines the processes for defining, validating, and controlling the project scope.<\/p>\n
Project Evaluation Process: The report from the consulting firm hired by Transport for NSW found that the IT service delivery team established in 2011 is facing substantial challenges, including a lack of funds to deliver the capabilities to successfully function as a systems integrator.
\nSolution: To address this challenge, the project team should develop an effective project evaluation process that can identify and address any issues early on in the project. This process should include regular monitoring of project progress and performance, as well as effective risk management and issue resolution processes.<\/p>\n
End-User Requirements: Despite spending a significant amount of money on the project, the end-user goals have not been met. This suggests that there may have been issues with identifying and meeting the end-user requirements.
\nSolution: To overcome this challenge, the project team should ensure that they have a clear understanding of the end-user requirements and expectations. They should also develop an effective stakeholder management plan that involves regular communication with the end-users to ensure that their needs are being met throughout the project.<\/p>\n
Specific Challenges Faced by the Project Team: The report from Third Horizon highlighted concerns about the “mindsets and behaviours” of those in the IT team that “hinder improvement”, warning that “major interventions” were needed to fix the situation.
\nSolution: To address this challenge, the project team should focus on improving their communication and collaboration skills, as well as their ability to manage conflicts and build strong relationships with stakeholders. This can be achieved through regular training and development programs, as well as effective leadership and team-building initiatives.<\/p>\n
The challenges identified in the case study highlight the importance of effective project management processes, including budget management, scope management, stakeholder management, risk management, issue resolution, and effective communication and collaboration. – . addressing these challenges and implementing the suggested solutions, the project team can improve the overall success of the project and ensure that it meets the needs of all stakeholders.<\/p>\n","protected":false},"excerpt":{"rendered":"
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